Position Summary: The HR Officer looks after our employees’ progress and welfare within the company and implements the necessary initiatives at each stage of the employees’ lifecycle. Their duties include providing the required support with the recruitment of employees, managing employee needs and ensuring all employees understand and comply with the company’s policies and procedures.
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Position Reports to: Managing Director
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Position Type/Expected Work Hours: This is a full-time position with typical working hours of forty (40) hours per week of standard hours 8:00 a.m. to 5:00 p.m.
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Essential Functions: Records Management - Maintains accurate and up-to-date human resource files, records, and documentation.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Monitors contract renewals and preparation.
Recruitment - Assists with the application process - check application forms, shortlist, interview, select successful candidate/s and inform unsuccessful candidate/s.
- Assists with the development of job descriptions.
- Conducts or assists with new hire orientation and onboarding activities.
- Monitors and assists with the probationary period activities to include, reminding supervisors of probation reviews, prepare confirmation letters, etc.
Policy Development - Assists with the development of HR Policies
- Coordinates with supervisors on the dissemination and subsequent implementation.
Human Resource Functions - Prepare job letters and other requested correspondence.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Provides administrative support to the HR department.
- May assist with payroll functions including processing, answering employee questions and fixing processing errors.
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, pension plan providers, etc.
- Assists with planning and execution of special events such as organization-wide meetings/events, employee recognition events, holiday parties, etc
- Assists with the coordination and dissemination of company employee communication.
- Assists with the establishment and maintenance of employee safety, welfare, wellness, and health programs.
Other Duties and Responsibilities - Any other duties that may arise within the scope of work.
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Main/Major Competencies: - Strong Interpersonal Relations
- Strong organizational skills
- Strong communication skills
- Sound attention to details and problem solving
- Team Player
High personal integrity and confidentiality
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Supervisory Responsibilities: There are no direct reports
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Work Environment: This job operates in an office setting/environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets however will also include the use of optical equipment. Some schedules/assignments will take employee outside of the office setting into the field.
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Physical Demands: The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
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Travel: Occasional travel may be required as it relations to visiting the company’s other locations.
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Requirements/Qualifications: Associate Degree or BSc in Human resources Management or related field Previous experience in a similar setting is an asset Knowledge of Jamaican Labour Laws and Code Working knowledge of Microsoft Office Able to complete tasks with little or no supervision
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